Job: Leasing Assistant

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DOE

Posted: 09/28/2017

Job Status: Full Time

Job Description

Archdiocesan Housing Inc., a division of Catholic Charities, is looking for a Leasing Assistant to join the team at a HUD residential property in Denver, CO.

SUMMARY

The Leasing Assistant is part of the Housing Management Services division of Archdiocesan Housing, Inc. The Leasing Assistant is responsible for processing move-ins, processing move-outs, and processing recertifications in such a manner that Archdiocesan Housing stays in compliance with HUD standards and Tax Credit standards. All employees of the Archdiocesan Housing Committee Inc. are responsible for performing the essential and other functions of their position with or without reasonable accommodation. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Process applications by reviewing applications, contacting applicants and distributing copies of applications to the site administrators in order to keep the waiting list in compliance with HUD standards.
  • Process resident move-ins by collecting paperwork, using HUD Manager to calculate rent, and preparing the lease in order to ensure that the correct data set for residents is maintained.
  • Assist site administrators with updating their waiting list weekly and sending for applicant background checks by using List Manager so that administrators can fill vacancies and follow procedures correctly.
  • Close out resident files when a move-out occurs by closing their paper file so that Archdiocesan Housing is requesting the appropriate subsidy amount each month and the resident security deposit is returned within the time allotted by law.
  • Recertify all Section 8 residents on an annual basis or as needed by checking that the appropriate verifications have been collected and using HUD Manager so that residents stay in compliance with HUD standards.
  • Audit resident files annually to ensure that all files are organized and maintained for easy access and within HUD standards.
  • Certify and review the lease with new residents at one property by preparing their lease and move-in paperwork, reading the lease to the new resident and distributing keys in order to quickly fill vacancies and ensure that rules and regulations are clear to the new resident.
  • Reflects Catholic Charities’ commitment to treating all persons with dignity and respect.
  • Uses creativity and innovation in program development and service delivery.
  • Maintains confidentiality of client and agency information.
  • Regular and predictable attendance.

OTHER DUTIES AND RESPONSIBILITIES

  • Good steward of Agency human, financial and capital resources.
  • Participates effectively as a team member through communication, cooperation, information sharing and problem solving.
  • Participates in staff trainings and programs as required.
  • Any other tasks or duties as assigned.

QUALIFICATIONS

  • Solid knowledge of HUD Occupancy and Tax Credit Regulations so that these regulations can be applied correctly.
  • Solid knowledge of HUD Manager and List Manager software so that resident data and waiting lists are processed correctly.
  • Solid knowledge of Microsoft Word and Excel so that lists may be maintained and letters sent to applicants.
  • Ability to communicate clearly in both oral and written forms.
  • Sufficient education and experience to perform the essential functions listed.
  • Ability to operate basic office equipment to include a computer and peripherals, printer, photocopier, phone, facsimile, etc.
  • Ability to work in a general office environment.
  • Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population.
  • Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Important Notes

This is a full-time, fully benefited position, 40 hours per week.

Hours are Mon-Fri, 8-5PM.

Previous office & customer service experience preferred.

Experience working in apartments or housing preferred.

We conduct background checks as part of our hiring process.

Pre-employment drug screen required.

EQUAL OPPORTUNITY EMPLOYER

We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Catholic Charities makes all decisions involving any aspect of the employment relationship without regard to race, color, sex, age, marital status, national origin, citizenship, the presence of any physical or mental disability of someone otherwise qualified, veteran status, genetic information, or any other status or characteristic protected by local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects application procedures, hiring, advancement, transfers, reductions in force, discharge, compensation, training, or other terms, conditions and privileges of employment.

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