Job: Compliance Specialist - Housing

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Posted: 06/05/2017

Job Status: Full Time

Job Description

Archdiocesan Housing Inc., a division of Catholic Charities is looking for a Compliance Specialist to join the team at their main office in Denver, CO.

Mission: Archdiocesan Housing Inc., a division of Catholic Charities, is committed to the national housing goal of providing quality, safe, and affordable housing for all members of our community. Archdiocesan Housing Inc. welcomes applications from all income-qualified persons without regard to religion, age, race, sex, color, familial status, handicap, or national origin in accordance with the national Fair Housing Act.

SUMMARY

The Compliance Specialist is part of the Housing Management Services division of Archdiocesan Housing, Inc.  The Compliance Specialist is responsible for reviewing and approving resident applications packets prior to move in.  They are responsible for reviewing leases and move in documents.  The Compliance Specialist is required to audit files at every property on an annual basis. Assures that Archdiocesan Housing stays in compliance with HUD, CHFA, RD (USDA) and other governmental agencies.  All employees of the Archdiocesan Housing Committee Inc. are responsible for performing the essential and other functions of their position with or without reasonable accommodation. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Review and approve applicant packet per the Archdiocesan Housing Resident Selection Criteria, Housing Authority guidelines, HUD, USDA, HOME, Voucher Programs, and CHFA standards. Maintain   waiting list to follow HUD and CHFA standards using corporate property management software.
  • Audit resident move-ins by reviewing paperwork, using property management software to ensure that residents are entered properly in the system.
  • Review, Update Policies and procedures
  • Close out resident files when a move-out occurs by closing their paper file and deleting the file from the system so that Archdiocesan Housing is requesting the appropriate subsidy amount each month and the resident security deposit is returned within the time allotted by law.
  • Audit recertification process of all Section 8 residents as required by checking that the appropriate verifications have been collected using the appropriate property management software so that residents and Archdiocesan Housing Committee, Inc. stay in compliance with HUD standards.
  • Audit and approve all paperwork for mountain properties for leasing, move-in and move-out so that properties stay in compliance with Tax Credit regulations.
  • Provide information and clarifications for residents, applicants and staff by using HUD resources, Tax Credit resources and Archdiocesan Housing guidelines in order to stay in compliance with these and other governmental regulations.
  • Respond to “findings” from management reviews and audits by making necessary corrections and/or explaining the reason for the irregularity so that the Archdiocesan Housing properties stay in compliance with HUD and CHFA standards and other governmental agencies.
  • Carries out supervisory responsibilities in accordance with Agency’s values and policies, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
  • Reflects Catholic Charities’ commitment to treating all persons with dignity and respect.
  • Uses creativity and innovation in program development and service delivery.
  • Maintains confidentiality of client and agency information.
  • Regular and predictable attendance.
  • Work with Regional Managers and Data Systems Coordinator to Develop Training for Site Managers and industry leaders.  (6 classes per year)
  • Trainings for Catholic Charities.   
  • Travel required, to audit properties annually.
  • Track set asides and applicable fractions for the Tax Credit Portfolio.
  • Lease up of Tax Credit Properties.
  • Conduct Hearings for denied application.

OTHER DUTIES AND RESPONSIBILITIES

  • Participates effectively as a member of Housing Management Services Team
  • Assists with general office work and special team projects.
  • Performs other related duties as assigned Good steward of Agency human, financial and capital resources
  • Participates effectively as a team member through communication, cooperation, information sharing and problem solving.
  • Participates in staff trainings and programs as required.
  • Any other tasks or duties as assigned.

QUALIFICATIONS 

  • Knowledge of HUD Occupancy Regulations, Tax Credit Regulations, Section 8 Voucher, and USDA so that these regulations can be applied correctly.
  • Knowledge of property management software that the organization is using so that resident data, waiting lists and subsidy requests are processed correctly.
  • Knowledge of Fair Housing Laws so that policies and actions are administered in compliance with Federal, State and Local laws.
  • Ability to oversee and supervise the work of others.
  • Ability to communicate clearly in both oral and written forms.
  • Bachelor’s Degree preferred.  Must have completed training programs related to HUD, CHFA, and other governmental agencies for compliance requirements.
  • Ability to operate basic office equipment to include a computer and peripherals, printer, photocopier, phone, facsimile, etc.
  • Ability to work in a general office environment.
  • Knowledge of the service population’s cultural and socioeconomic characteristics and the appropriate techniques and practices for the client population.
  • Ability to interact effectively as a team member and independently with Agency staff and with a diverse client base.
  • Ability to effectively lead and motivate staff through application of Agency values

EDUCATION and/or EXPERIENCE

Bachelor's degree (BA/BS) from accredited four-year college or university; and six months to one year related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to stand, walk, sit, and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

OTHER

  • The work is performed indoors.
  • The noise level in the work environment is usually low.
  • Travel Required
  • Typical 40 hour week with some overtime required

Important Notes

This is a full-time position, 40 hours per week.

Travelling is required.

Experience with fair housing laws, Section 8, EIV, & Yardi preferred.

We conduct background checks as part of our hiring process.

Pre-employment drug screen required.

EQUAL OPPORTUNITY EMPLOYER

We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Catholic Charities makes all decisions involving any aspect of the employment relationship without regard to race, color, sex, age, marital status, national origin, citizenship, the presence of any physical or mental disability of someone otherwise qualified, veteran status, genetic information, or any other status or characteristic protected by local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects application procedures, hiring, advancement, transfers, reductions in force, discharge, compensation, training, or other terms, conditions and privileges of employment.

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